Empowering Nonprofits with Secure, Scalable & Cost-Effective Digital Systems
Nonprofits increasingly rely on digital tools for program delivery, field operations, monitoring, compliance, and communication.
Open-source technologies provide NGOs with the perfect balance of affordability, data ownership, flexibility, and long-term sustainability.
GXCO implements, customises, hosts, and supports a wide ecosystem of open-source applications tailored to NGO workflows.
Below are some of the core applications we deploy:
Applications We Implement & Host
ODK (Field Data Collection)
Reliable, offline-first mobile data collection for surveys, monitoring visits, partner reporting, and program dashboards. Custom forms, secure storage, automated pipelines, and seamless integration with ERPNext & analytics tools.
Typebot (Conversational Forms)
Create engaging WhatsApp/web chatbots for beneficiary onboarding, feedback surveys, grievance systems, helplines, and program FAQs. Fully self-hosted and privacy-compliant.
WordPress (Websites & Portals)
Power websites, program portals, donor pages, resource libraries, and community platforms with the world’s most flexible CMS — fully customisable for NGO branding and multilingual needs.
Documenso (E-Signatures)
Send, sign, and track documents like partner agreements, HR paperwork, grant letters, and compliance submissions — without relying on expensive proprietary platforms.
Mattermost (Team Communication)
Secure team messaging for distributed field teams, partners, and headquarters. Channels, threads, file sharing, and integrations — all within your own controlled environment.
Pocket ID (Identity & Access Management)
Self-hosted identity, SSO, and user authentication. Ideal for multi-system setups across MIS, ERP, training portals, and partner platforms.
Garage S3 (Object Storage)
Affordable, self-hosted alternative to S3 for storing documents, media, program files, images, survey datasets, backups, and archival content at scale.
Photoprism (Photo Management)
AI-powered photo archive for program documentation, field visits, events, media libraries, and evidence collection. Smart search ensures easy retrieval for donor reports and M&E work.
Metabase (Analytics & Dashboards)
User-friendly analytics for M&E dashboards, finance summaries, donor reporting, HR insights, and project progress. Works seamlessly with ERPNext, ODK, and PostgreSQL/MariaDB setups.
Categories of Open-Source Systems We Work With
1. Analytics & Tracking
Understand impact, website traffic, program engagement, and system performance.
Includes tools like:
Metabase, Plausible, Superset, Redash, Uptime Kuma
Use cases for NGOs:
- M&E dashboards
- Partner performance tracking
- Donor reporting metrics
- Website analytics for campaigns
- Uptime/health monitoring for critical systems
2. File Storage, Sync & Sharing
Secure, scalable storage owned by the organisation.
Includes tools like:
Garage S3, Nextcloud, Seafile
Use cases for NGOs:
- Program documents & media archives
- Shared folders for teams & partners
- Policy & HR documentation
- Backup for ERP and MIS
3. Databases & Data Engines
Store, query, and manage large datasets from field operations.
Includes tools like:
PostgreSQL, MariaDB, NocoDB, Baserow
Use cases for NGOs:
- Beneficiary & household data
- Field monitoring datasets
- Partner reporting databases
- Integration hub across systems
4. Knowledge Bases, Notes & Wikis
Central repositories for organisational knowledge.
Includes tools like:
HedgeDoc, BookStack, Wiki.js
Use cases for NGOs:
- SOP & policy documentation
- Training manuals
- Donor-specific guidelines
- Project knowledge retention
5. Workflow Automation & Orchestration
Automate manual processes and connect systems.
Includes tools like:
n8n, Huginn
Use cases for NGOs:
- Automatic data sync from ODK to ERPNext
- Automated donor report generation
- Scheduled notifications & updates
- Workflow approvals
6. Email, Messaging & Notifications
Unified communication across programs, partners, and systems.
Includes tools like:
Mattermost, Notifuse, Postal, Mailcow
Use cases for NGOs:
- Field-to-office communication
- Alerts for M&E thresholds
- Beneficiary notifications
- Internal updates
7. URL Shorteners & Link Tools
For managing clean, trackable URLs.
Includes tools like:
Kutt, Dub
Use cases for NGOs:
- Campaign tracking
- Shortlinks for forms & surveys
- Volunteer or partner onboarding links
8. CMS, Blogging & Publishing
Create beautiful, accessible public-facing websites.
Includes tools like:
WordPress, Ghost
Use cases for NGOs:
- Main organizational website
- Resource libraries & blogs
- Campaign microsites
- Donor transparency pages
9. Security, Privacy & Compliance
Protect beneficiary data and ensure system integrity.
Includes tools like:
Pocket ID, Authelia, Vaultwarden
Use cases for NGOs:
- Single sign-on for staff
- Secure password management
- Access control across systems
- Compliance with data-protection norms
Why NGOs Choose GXCO for Open-Source Implementations
- Sector-specific experience
- Deep expertise in Frappe, ODK, and data systems
- Secure hosting on cloud/on-prem
- Custom workflows aligned with program realities
- Long-term maintenance & uptime monitoring
- Seamless integrations across ERP, MIS, websites, and mobile tools
Open-source gives your organisation freedom, reliability, and sustainability.
GXCO ensures these tools work together as a robust digital ecosystem built for nonprofit impact.